Current Opportunities

Competition:

Department:

Status:

Within:

Hours:

Posting Date:

Closing Date:

Duties:

• Provide administrative support to the office of the Chief Executive Officer, the Board of Directors, subcommittees and Chief of Staff of the organization.
• Coordinate and manage executive scheduling, prepare and organize operational strategic materials and plans.
• Compile and prepare information, agendas, correspondence, reports and other documentation, relating to committees as assigned.
• Coordinate activities related to the Board and other organizational activities, including attending and recording all Board, subcommittee meetings, and special projects or events.
• Develop and maintain administrative forms, draft policies and procedures, organize input and recommendations on amendments to existing policies and procedures, bylaws, reports, etc.
• Ensure Board Bylaws, policies and work plans are maintained.
• Maintain Executive Office files, and documentation related to organizational operations and governance, both physical and electronic.
• Provide administrative office support with meeting logistics, reservations, catering, travel, etc.
• Assume responsibility associated with role of Recording Secretary for the Board of Director and subcommittee meetings.
• Other duties may be assigned and may not be limited to the scope of an individual department.

Qualifications:                       

• Diploma in Office/Business Administration or equivalent required.
• Five years of experience in senior assistant role with related and progressive experience in a demanding office environment.
• Experience in Healthcare preferred.
• Experience with document management systems required.
• Experience working with governance and supporting Board of Directors required.
• Understanding of medical terminology preferred.
• Highly developed ability to organize and prioritize a constantly changing workload required.
• Demonstrated excellence in Microsoft Office products and graphic software packages required.
• Maintain organizational, staff and patient/resident confidentiality.
• Ability to work independently and as part of a team in a fast paced changing environment required.
• Ability to manage multiple projects effectively under minimal supervision required.
• Demonstrate initiative, sound judgment and attention to detail.
• Demonstrate professional demeanor, flexibility and adaptability.
• Excellent customer and quality service orientation required.
• Excellent verbal, written, facilitative and computer skills required.
• Exceptional Attendance required.
• Adhere to all policies and procedures.
• Must agree to adhere to DRDH standards of behaviour.
• Support and demonstrate the Mission, Vision and Values of Deep River and District Hospital.