Position Summary
The Project
Coordinator functions as a knowledgeable member of the administration team to provide
support for various projects and administrative needs within the organization.
The Project Coordinator works with internal and external technical and subject
matter experts, and internal management staff to support general administrative
and project activities, including but not limited to project scheduling,
reporting, summarizing project data, scheduling management and quality system
documentation. The Project Coordinator provides support for special projects, clinical
care improvements and technology and information management transformation by
providing project support and change management expertise.
Position Relationships
The
Project Coordinator reports directly to the Executive Vice President and Chief
Financial Officer and works as a member of the administration team.
Position
Responsibilities: - Assist with
project management and implementation for initiatives and special projects
- Work closely with
Project Lead(s) to provide project management support including development of
project plans, timelines, and work schedules, monitoring of project schedules
and working with team members in preparation of reports, documents, etc.
- Organize/schedule
and track multiple projects and timelines
- Assess project
output against quality control standards
- Assist team
members in the production of presentations and reports
- Support the
production and organization of business development materials
- Report project
activities, outcomes and milestones to executive and project leadership
- Collect, track
and report information on project progress
- Problem solve
within the scope of the role to achieve project outcomes, escalating as
required
- Coordination and
scheduling of internal and external meetings
- Attend meetings,
agenda preparation and distribution, taking, producing and distribution of
meeting minutes and following up on action items
- Assist with
communication with consultants, clients, construction, marketing team and other
project stakeholders
- Maintain project documents
and correspondences.
Qualifications: Education - Post-secondary education in Health or Social
Sciences, Business Administration, or an acceptable combination of equivalent
experience.
- Project Management Professional (PMP)
designation considered an asset
Experience - Minimum
of two (2) years relevant experience in a health care environment preferred
- A
minimum of 2-3 years of experience in a project coordination role preferred
- Understanding of both clinical and administrative functions and
processes within a health care setting
- Knowledge of change management process,
redesigning clinical processes and/or business processes
- Working knowledge and general understanding of workflow within a
Healthcare setting.
Abilities - Demonstrated
troubleshooting and problem-solving skills
- Proven oral and
written communication skills
- Demonstrated
effective interpersonal skills with all levels of staff including physicians,
patient service leaders, Ministry representatives and other internal/external
client groups
- Demonstrated
leadership skills
- Proven analytic
capacity, attention to detail and demonstrated ability to work independently
- Demonstrates
proficiency in Microsoft Word, Excel, PowerPoint and Outlook
- Proven attendance
record
- Demonstrates
understanding and complies with patient/resident and staff safety policies and
procedures
- Ability to work
independently and be self-directed in a fast paced and dynamic environment
- Effective
prioritization, multi-tasking, time management and organizational skills
- Demonstrated
detail orientation in day-to-day work and deliverables
- Initiative, sound judgment and
attention to detail
- Produce
high quality work while meeting deadlines
- Maintain staff &
patient/resident confidentiality
- Understanding of the principles
of adult learning.
Physical
Demands - Ability to
perform well in moderate to high stress situations
- Ability to work
with frequent interruptions and changing priorities
- Bending, and
lifting of objects
- Requires intense
visual, listening and mental concentration for moderately long periods of time
- Varying periods
of sitting, standing, and walking.
Working Conditions - Minimal exposure
to injury
- Regular meetings
on off hours
- Risk of exposure
to infection
- Responsible to be
on-call for the organization at various times
- Varying
combination of private office, nursing unit and patient/resident room settings
Accountabilities - Adhere
to DRDH standards of behavior
- Attend
and participate in identified training and/or education updates as deemed
necessary to maintain competence with DRDH privacy, safety, and operational
practices
- Know
and follow all policies, procedures, and instructions
- Not to
interfere with, alter, misuse or remove anything provided for safety
- Report
all accidents, injuries, good catches/near misses/adverse events and dangerous
events
- Work in
compliance with the provisions of the Occupational Health and Safety Act and
the regulation by ensuring to:
- Use or wear the equipment, protective devices or clothing that the
worker’s employer requires to be used or worn;
- Report to his or her employer or supervisor the absence of or defect in
any equipment or protective device of which the worker is aware and which may
endanger himself, herself or another worker; and
- Report to his or her employer or supervisor any contravention of the Act
or the regulations or the existence of any hazard which he or she knows.
Hours of Work - As
required to fulfill duties and obligations
- Full-time,
onsite 37.5 hours/week
- Part
time as assigned
- Ability
to work rotating shifts, weekends, and holidays
The
above is intended to describe the general content of and requirements for the
performance of this job. It is not to be construed as an exhaustive statement
of duties, responsibilities or requirements. Other duties may be assigned and
may not be limited to the scope of an individual department.
Resumes must be
submitted through the Career Section of the DRDH Website:
http://www.drdh.org/hr
Deep
River and District Health supports the principles of employment equity,
employee health, wellness and individual safety and the compliance of the
Accessibility for Ontarians with Disabilities Act (AODA). We ask that job applicants requiring
accommodation inform Deep River and District Health so that suitable
arrangements can be prepared that take into account the applicant’s
accessibility needs. |