Position
Summary The
Communications Assistant works collaboratively with senior leadership to
execute communication strategies to help the organization achieve its strategic
objectives and maintain consistent organizational messaging. The Communications
Assistant carries out day-to-day functions related to public relations,
marketing, branding, internal and external communications. The role
supports communications activities at both the project and regional levels and
the Communications Assistant works closely with regional and Ontario Health
Team Communications Teams to align messaging with existing organizational and
multi-agency communication strategies. The position contributes to promoting
organizational culture and values by ensuring they are visible, embedded and
upheld in both internal and external communications.
Position Relationships Reports to the
President/Chief Executive Officer. Works directly with the senior leadership
team, the Board of Directors, Chief of Staff, and other staff in the course of
carrying out daily activities. The Communications Assistant works
collaboratively with a broad range of stakeholders including staff, physicians,
volunteers, patients, residents, families, the Board of Directors, the Foundation,
and health partners.
Duties: Overall Responsibilities - Execute initiatives
and activities in alignment with the organization’s strategic communications
plan
- Apply approved
messaging, branding, and visual standards to ensure consistency across
communications
- Draft, coordinate, and
distribute communications materials and publications for internal and external
audiences (social media posts/stories, presentations, web content, brochures,
flyers, media releases etc.)
- Maintain
organization’s website and social media presence
- Support community
engagement activities on behalf of the organization as required
- Work in close
collaboration with the DRDH Foundation and key stakeholders to advance joint
initiatives and collaborative communication
- Prepare draft and
final versions of reports including the corporation’s annual report, press
releases, and correspondence on behalf of the Chief Executive Officer, the
Chief of Staff, and the Board of Directors
- Responsible for crisis
communications including managing the dissemination of prompt, accurate
emergency public information during emergency and disaster situations
- Utilize project
management principles and practices to ensure project goals, methods,
activities and outcomes are monitored and recorded on an ongoing basis
- Other related duties
as required
Internal
Communications - Execute established
strategies to improve internal communications and employee relations and to
promote a strong positive profile for DRDH with employees, physicians and other
health professionals
- Prepare and distribute
internal communications such as staff updates, newsletters, announcements, and
internal notices
- Assist with
communicating organizational priorities, initiatives, and updates to staff,
physicians, and volunteers
- Work with senior
leadership to carry out employee engagement activities including social events,
the organization’s newsletter and individual events as needed
- Support senior
leadership communications by preparing internal-facing materials and
presentations for review
External
Communications Public Relations - Draft and update
external communications materials, including brochures, newsletters,
advertisements, and public notices
- Assist with
maintaining positive relationships with community partners and stakeholders
- Plan and coordinate
special internal or external events and community relations activities
- Execute established
strategies to improve stakeholder relations and to promote a strong positive
profile for DRDH in the community
- Support initiatives
that promote awareness of organizational programs, services, and activities
- Support recognition
initiatives highlighting organizational achievements and milestones
- Attend special
organizational events and activities as required
Media Relations
- Support day-to-day
media relations activities under the direction of senior leadership
- Draft media materials,
including press releases and key messages, for review and approval
- Seek opportunities to
provide media exposure for the organization
- Maintain media contact
lists and track media inquiries and outcomes
- Maintain a positive relationship with area media through consistent
contact, proactive communication and appropriate response to requests from the
media, in coordination with senior administration
Qualifications:
- Post-secondary
education in Marketing, Advertising, Communications, Journalism, or an
equivalent combination of education, training and experience
- Experience
supporting public relations and media relations strategies
- Proficiency
in Microsoft Office Suite and Desktop publishing tools (e.g., Canva, Photoshop,
InDesign, Illustrator)
- Working
knowledge of social media platforms (Facebook, Instagram, LinkedIn, etc.)
- Experience
using social media scheduling and analytics tools (e.g., Hootsuite)
- Experience
in healthcare sector preferred
- Photography
and/or videography experience preferred
- Basic
understanding of website content management preferred
- Strong
ability to communicate effectively, both verbally and writing, with sound
judgment and attention to detail
- Demonstrated
ability to manage multiple tasks and competing priorities under minimal
supervision
- Highly creative
and motivated, with the ability to follow established brand and messaging
standards
- Professional
demeanor with flexibility and adaptability
- Strong
organizational and time-management skills
- Ability to
conduct research, compile information from multiple sources
- Understanding
of general medical terminology
- Exceptional
attendance required.
- Adhere
to all policies and procedures.
- Must
agree to adhere to DRDH standards of behaviour.
- Support
and demonstrate the Mission, Vision and Values of Deep River and District
Health
This job posting is for a temporary vacancy. |